Creating a complete employee schedule is not as easy as it sounds. Every business owner knows how difficult and time-consuming the process is. This task is especially difficult when you are stuck in the traditional process of scheduling tasks and work using pen & paper and excel sheets.
When it comes to assigning work to different employees and team members, there are a lot of things that need to be considered such as time off requests, overtime, giving training to new employees, and getting the right people working the right shifts. As irregular work schedule and its consequences can affect your business badly, so it is a must that you take of scheduling in the right manner.
Fortunately, advanced technology offers different ways to automate the whole process and make it streamlined. Whether you are managing a work schedule of 10 employees or 100 employees, advanced technology like work scheduling apps have automated the whole process of scheduling and dispatching work.
Herein in this blog, we have discussed almost everything related to work scheduling apps that help small and mid-sized businesses to manage staff scheduling. However, if you are looking for any specific section, just click on any section in the given content table.
Table of Contents
Introduction to Work Scheduling Apps
A work schedule app is one such app that is mainly designed and developed for small and mid-sized companies to manage and streamline the scheduling process. Using such a solution, the businesses can prevent double scheduling employees for the same shift or scheduling them for the task that they are not supposed to do.
Further, the staffing schedule app also helps business owners to ensure that they have scheduled the right number of staff members for the particular task, position, and shift. From simple changes to adding notes in the schedules, the businesses can easily make the required modifications in the schedules of the employees.
Along with this, there are many other things that work scheduling solutions to help businesses with such as distributing the schedule, notifying employees about the new schedule, tracking all schedules, generating weekly/yearly reports on schedules and a lot of other things. Moving ahead, let’s check out the key features of work scheduling apps for small business to organizations.
Key Features of Work Schedule App That Small Business Can Look For
1. Profile Your Employees
One of the key features is to create a profile of your employees, including basic details like name, experience, department, etc. Right from adding their basic details to adding their service contract details, this employee schedule software makes your life easier.
2. Create Tasks
Create a new task so that you can schedule or assign it as per the requirement. Every work or job that comes to you, it needs to be added to the staff scheduler system. With this solution, you can mention the work type, urgency level and the expertise level needed, which will make employee scheduling and assigning easy for you.
3. Schedule the Work
Generally, there are two types of tasks that need to be done. The first one that needs to be completed on an immediate basis and another one that is not so urgent to complete. You can segment the task type and ensure that those tasks are segregated too. This will help schedule the job to employees across the year and ensure quicker completion.
4. Assign the Work
Your team is a mixed bag. You run a company or enterprise of any category, but you must deliver the task on time. Using this app solution, you can assign the task to your employees, giving the deadline, urgency type and more. You can easily assign the job to the specialist on the day they are available.
5. Track the Work Status
Want to utilize all your resources properly? Then tracking status is important. The admin needs to know how much work has been done, what's the status of it and how much time they will take to complete it. Using the solution, the admin can check when the task was started, how many minutes or hours it took to complete the job and when the job was completed and other task-related details. It becomes easy to trace the work as well as the specialist.
Get a complete view of the jobs, from the ones completed to the ones that are in process. Know which ones have been paid, and which ones are yet to be paid. Track the works and stay aware of all your employees and the jobs you have created. It helps improve the operations, manage open shifts and know what you lack.
The solution can be easily integrated with your existing software solutions such as the CRM software and mailing software. This helps keep up with workflow automation, and shift scheduling and ensure smoother operations.
Benefits of Scheduling Solution for Businesses
- The main benefit that businesses will get is, saving time and money by reducing the extra manpower, which is in the company to do small tasks of allocation. The solution automates the schedule, staff schedule, shift replacements and more. It replaces extra members to perform tasks.
- It allows you to focus on other important aspects of the business such as marketing, sales department, customer care team jobs, and a lot of other tasks. A smarter solution will make scheduling easier and quicker for businesses, giving them free time to improve other areas. It also ensures that you have scheduled the right number of staff members for each position, and shift.
- Real-time updates and push notifications when you get any updates related to jobs or tasks from employees or get a new job to assign.
- Replacing old school techniques like maintaining google calendar, spreadsheets, and schedule planner in sheets, providing new and modern ways to schedule jobs.
Examples of Work Scheduling Solutions
WorkTime is a simple and easy-to-use online job scheduling software for small business to schedule tasks and daily operations as per the availability of the employees. The app provides schedule alerts to remind users about their shifts that are coming up and the rights reserved that they have. One of the most useful features of this free mobile app is hours calculator that allows businesses to add end times to shifts, unlimited tasks and the hours worked along with wages.
2. When I Work
When I Work is the best job scheduling software for small businesses to schedule and communicate with their hourly employees. With this solution, you can put the schedule and time clock in everyone’s pocket.
In addition to this, businesses can save their time and money with this simple employee scheduling tool and the main thing is, it is free for up to 75 employees. Moreover, this job scheduling app allows users to create the schedule in just a few minutes and share it with their team members.
Sling is also an easy-to-use schedule app that allows businesses to schedule and communicate with their employees in just a few minutes. Using this app solution, businesses can save countless hours each week by scheduling their employees’ work and reduce labor costs. Just streamline internal communications and create a collaborative environment irrespective of the location of your employees.
No matter whether you have 10 members or over 50 members in your team, managing the schedule becomes a lot easier using Jobber software. This schedule app helps businesses to schedule jobs, track jobs, optimize routes, alert and communicate with clients and much more. This app solution is designed to make businesses’ jobs easier when it comes to organizing teams, communicating with them and growing their business. Overall, it is the best employee time scheduling app when it comes to work schedule management.
FindmyShift is a schedule app that allows businesses to create a work schedule, manage shift requests, track labor costs and communicate with their employees. This employee schedule solution is reliable yet scalable for all types of businesses no matter how big or small. It allows you to track the total hour's employees are working, helping you to compare them against their assigned schedule. In short, managing your employees and their schedule is easily possible from anywhere.
Homebase is a work scheduling software that has made it easy for small-sized businesses to view the team schedule by role or employee and working hours. Using this employee scheduling application, the owner of the business can publish work changes and modifications from anywhere and anytime. In this cloud-based work schedule app, you can set-up a time clock and keep a constant eye on all the data sync seamlessly.
ZoomShift is one such schedule app that is mainly designed for small businesses to manage work schedules of hourly employees. Using this solution, businesses can build their work schedules in just a few minutes, reduce payroll costs and have confidence your team will show up on request time. Moreover, this work schedule app has normalized the regular need to adjust start times, stop times, work assignments and overall business data.
Calendly is the most powerful yet simple automated schedule app that is known for employee scheduling features and tracking the work of employees. Currently, millions of users are benefiting from this employee scheduling software as they can schedule task on the go and give more attention to top priority tasks. It provides flexibility to business owners to allocate work to a particular employee by searching him/her from several employees and provide schedule updates.
Shiftboard is an hourly work scheduling software solution that makes it easy for businesses to transform their business with just a few clicks on the screen. It is a highly configurable platform, which builds smart schedules, helping top managers to run operations smoothly. It delivers the required information to do their jobs successfully.
Connecteam is an employee schedule app that allows businesses to communicate, operate and train their non-desk employees. Using this easy-to-use application, businesses of different sizes can simplify employee communication and take employee management to the next level. Tracking and managing employee work hours on jobs, projects, customers or anything they need to become a lot simpler using this free application.
So, these are examples of top scheduling apps that have their features and functionalities to offer small businesses, allowing them to grow and expand their business worldwide. Being an owner of the business, you must be thinking about how to choose the best solution for your small business. Right? Let’s read how to choose the one that meets your business requirements.
Tips to Choose The Best Work Schedule App in 2020
1. Best Features and Functionalities You Need
At the time of selecting the best scheduling application for your small business, it is most important that you list out all your needs, features & functionalities that you need. With these things in hand, it will be easier to filter out the best scheduling solutions from the complete list. You can check all the solutions and features they offer and choose one accordingly.
2. Solution That Serves the Purpose
The two main purposes that the solution serves are – creating work schedules and booking technicians or employees for tasks. Make sure that the software provides these two things as main services and other advanced features tracking, reporting, notifications, work schedule management, managing team members without making use of Google calendar.
3. Web or Mobile based App
After listing down the features & functionalities and clearing the purpose, it is must that you decide whether you want to go with a web-based solution, mobile phone application or both. You can decide as per your business’ requirements and make a decision. However, make sure you select one such solution that makes work schedule and shifts management easier, helping you to ditch old school techniques like Google calendar, timesheets, and spreadsheet.
The last factor that will make it easier for you to choose the best solution is the cost. Decide the cost that you can afford to pay. There are many employee scheduling apps solutions that recurs on a monthly or yearly basis. So, according to this, you can decide and choose the solution that fits your decided budget.
Some Frequently Asked Questions
01. How do you do employee scheduling?
Answer: To schedule a task for the employees in the right manner, it is must that you follow some right steps. Here are the steps to follow:
- Step1: Check the available time & total tasks to do
- Step2: Segregate the priority tasks and work schedule to do
- Step3: After segregating tasks as per the priority, schedule them
- Step4: Schedule contingency time
02. Is there an app for work schedules?
Answer: Yes, there are various apps available on the web that allow businesses to schedule task as per their priority. In fact, these work schedule app solutions allow you to employee schedules, track total tasks, shifts of the staff members, and generate a report on it.
03. Which is the best work scheduling app?
Answer: As said, there are many work schedule software solutions available on the web, but when it comes to mentioning the best one that has a maximum number of features and functionalities, WorkTime, When I Work, and Jobber are the best solutions. These solutions are the best for small and mid-sized businesses to schedule work, employees, track daily tasks, shift trades and shift swapping.
04. What are scheduling tools?
Answer: Scheduling tools are such tools that help businesses to manage appointments or reservations. Let’s take an example of appointment schedule software, this tool allows businesses to accept appointments online from their customers and clients.
As you have just checked the top online job scheduling tools along with its features, pros, and cons, you can select any of these solutions for your small business to manage and streamline its process. We have selected these scheduling apps on the basis of features, functionalities, and popularity that they have on the web. Being an owner of the service business or enterprise, if you have any confusion related to how to grow your business through advanced solutions or software, you can connect with us and we will cover your question in our next post.
In any case, if you want to get more information on the employee scheduling solution like types, how it benefits your business and some of the top examples of such software solutions, you can refer to our blog on employee scheduling software, where we have covered almost everything that you might want to know.