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8 Best Scheduling Software For Employees in 2020: Feature List + Pros + Cons

Are you running a company or organization with more than 10 employees? Then, you must be finding it difficult and time-consuming to schedule employees with their tasks, shifts, and important work details. Right? Well, don’t worry because you are not alone who find it difficult. There are various organizations and companies across the world that often find it difficult to schedule teams in different shifts.

However, when you know the purpose of scheduling employees and your teams in the right manner, you can boost their productivity and sales of the business. But the real pain is that you need to repeat this week after week and month after month. This can be a tedious task if you are doing it manually using paper and pen, email, spreadsheet, google calendar, and excel sheet. So, if you want to save time on shift planning and effort on work timetables, it’s best to adopt a scheduling software for employees that automates the work schedule process.

Yes, the solution will streamline the entire scheduling process or the workplace. Herein we will discuss everything from basics to top 8 software solutions.

Introduction to Scheduling Solution

Scheduling work software is mainly designed and developed for those businesses and organizations that have more than 10 employees and need to create new schedule shifts manually, so the solution is the best option that automates the process of creating and maintaining a schedule. By streamlining the process, you can increase the employees’ productivity and manage the hourly workforce to re-allocate resources to non-employee scheduling tools activities.

Using such a scheduling solution for workforce management, you can easily track your team’s total working hours, daily tasks, vacation time, sick time, compensation time and other information related to work. From one single platform, you can manage all your teams along with their work and current & completed tasks.

So, if you are thinking of executing this solution for your business, here, we are going to share top solutions that are available with free trials. Ready to explore top solutions? Let’s get started.

You may also like to read:

Why Do Employers Need Best Small Business Scheduling Solution in 2020? (Reasons + Issues + Features)

8 Best Employee Scheduling Solutions With Pros and Cons

1. WorkSchedule.Net

WorkSchedule.Net is one of the best solutions that allow companies to keep their employees on the same page. This solution is easily accessible by all the staff members and allows them to make changes in real-time.

The admin of the business can make use of this solution to employee schedule tasks, shifts, work allotment, and project management tools with time tracking to ensure that all the employees have sufficient work. The best thing about this solution is that it keeps everyone on the same page with schedule change alerts, reminders, real-time updates, and 24*7 access to their work allotment.

There will be no more misunderstanding or confusion between you and your employees as this solution for multiple employees is a great option to go with. It does not matter what type and size of business you are running, this solution comes with a range of features, including customization tools, alerts, automation, time block editor, and schedule templates. Here are some of the pros and cons of using WorkSchedule.Net solution:

  • Advanced Automatic Work Schedule Management
  • Helps in Saving Time and Efforts
  • Easy-to-use Solution
  • 30-day Free Trial
  • Inaccurate Time Clock Portion
  • Lack of Built-in Function to Adjust Punch Time
  • Quite Expensive for Small Businesses

2. When I Work

When I work is a software employee scheduling app that not only saves time on the work schedule or shifts planning, but it also helps in improving communication with your employees, eliminating excuses, and boosting productivity. It also improves the accountability among your staff members, track time & attendance, and grows your overall business.

Best for small businesses to large enterprise operations, this solution is for all the management teams in different industries who find it difficult to schedule work for their employees. Using this free solution, the businesses can easily put their shift schedules and time clock in everyone’s pocket.

In fact, the solution allows the admin to schedule on-the-go and save their precious time and effort on shift planning. In addition to this, it is helping over 1 million people across the world to schedule their work and it is available free for up to 75 employees. Here are some of the pros and cons of using this solution:

  • Automated Work Management
  • Keep Track of Everything
  • Makes Employee Time and Work Management Seamless
  • Save Time and Extra Efforts
  • Lack of Accessibility to Task List
  • Quite Difficult to Access
  • No User-friendly Compared to Other Solutions

3. is one of the great staff scheduling software tools for employee scheduling apps, allowing businesses and organizations to look professional and save a lot of time and effort. Using this advanced solution, you can assign work for hundreds and thousands of employees, track their daily work and tasks, get real-time updates and reminders and much more.

The best thing about this solution is that it suits all service companies that accept bookings on a timely basis like event management, gym chains, schools, hair & beauty salons and more. Sync data in real-time with popular calendars and get an in-detail report about your business.

Equipped with a range of features, this mobile device solution has made it easy to manage all their employees with their work and task details, track pending and completed work, and accordingly manage their business. Here are some of the pros and cons of using this solution:

  • Easy-to-use solution for employees
  • Secure communication and all data backed up daily
  • Excellent Customer Support and Online Payments
  • Real-time Updates and Notifications
  • Lack of HIPAA Compliance
  • Quite Expensive Compared Other Solutions
  • Trouble in Receiving Notifications

4. Homebase

Homebase is a widely used solution that is perfect for small and mid-sized businesses. This solution makes hourly work easier for the entire team of the company. Using a mobile apps solution, managers and employees of the company can stay connected and communicate all the important tasks and work details without any hassle.

Currently loved by 100,000+ local businesses, Homebase eliminates the paperwork and headaches of work schedules, payroll management, hiring, and team communication. Free time tracking software to work management of all the employees, Homebase is built for all the busy people, who find it difficult to assign work and daily tasks for their employees and track them in real-time.

Equipped with a range of features like payroll management, online punch card, timesheet management, reporting, and analysis, this mobile app solution helps in building staffing schedules in minutes and quickly shares them with anyone. Here are some of the pros and cons of using this solution:

  • Staffing Schedule Distribution
  • Online Time Clock
  • Reporting / Analytics
  • Lack of Exporting Data Feature
  • Don’t Allow to Manage Resource
  • Lack of Video Conferencing

5. HotSchedules

HotSchedules is one of the leading and best employee scheduling software tools due to its fast and easy way to manage features. Using this advanced tool, the businesses of different industries can manage their tasks list without any hassle and communicate with their teams.

The admin can manage all the employees whether it is about 10 or 1000 employees. Moreover, the teams of your business will find it easy to use and access anytime and from anywhere. Calendar sync and real-time notifications make your daily work and tasks easy-to-manage, so opt for this solution.

Further, the best feature of this solution is time-saving and management, so managers can save approximately 75% of their time and effort that they can utilize on other important tasks of their company. Want to know what are the pros and cons of using this solution? Have a look:

  • Ability to Monitor Performance
  • Reduces Communication Gap Through One-to-One Messaging
  • Real-time Syncing with your Personal Calendars
  • No Ease of Using While Making Work and Tasks List
  • Real-time Notifications Don’t Work Accurately
  • Frequent Changes in the Format

6. Appointy

Appointy is a fully functional and powerful scheduling software for multiple employees that helps businesses to grow and manage their company. The solution allows businesses to accept appointments online, send automated emails, SMS reminders, and integrate with social media, Google Calendar apps, and email.

Irrespective of the type and size of your company, this solution is designed to meet your requirements, allowing you to make work management easier.

Trusted by over 85000+ businesses around the globe, this solution offers an exclusive range of features, including automated employee work management, real-time tracking, multi-location, resource management, and more. Here are the pros and cons of using this solution:

  • Real-time Tracking and Work Management
  • Alerts and Push Notifications
  • All-in-one Solution
  • Lack of Integration Capabilities
  • Technical Glitches
  • Quite Difficult to Access for Non-technical People

7. Planday

Planday is a reliable software solution that helps in managing employee schedules faster. It has greater visibility by consolidating all related tasks to staff availability. Stand-out from other top scheduling solutions, this simple and easy-to-use shift scheduling system is the best for all types of businesses that have to assign work for the employees and keep track of it.

Whether you are managing 30 or 300 staff members, this software helps you to check the entire picture of daily operations and makes sure that the communication is smooth between the teams. Using this software, it becomes easier to organize staff schedules as you just need to drag and drop shifts across the calendar.

Along with this, the admin can check the total hours of the employees ( be it worked, missed or need to complete), payroll costs, revenue, sales report, analysis and more. With this reporting feature, the admin can also have a look into in-depth reports on their metrics as you build and track the employee work management. Here, you can find the pros and cons of using this solution:

  • Build Employee Schedules Faster
  • Staff Management and Shift Swaps
  • Punch Clock and Shift Reminders
  • Reports and Analysis
  • Lack of Resource Management
  • Don’t Give Group Scheduling Experience
  • A Quite Expensive Solution

8. Acuity Scheduling

Acuity Scheduling is one of the top employee scheduling tools or also known as time-tracking software for the modern workforce. Known as the leading software solution when it comes to scheduling employees’ work, this employee scheduling tool offers online assistant, working 24/7 to fill your schedule. It also manages your employees’ time clock, message staff members, and tracks their daily work.

If you are providing fitness and health services, then you should definitely look forward to using this daily employee work schedule management software that gives real-time tracking and team messaging features. You can have a detailed look into reporting dates, tasks created dates, deadlines, progress and more.

Loaded with a range of features like time clock & attendance, shifts swapping, real-time communication, one-to-one messaging and more, the best scheduling app for employees has its own pros and cons of using. Let’s have a look:

  • Manage the Work and Tasks List
  • View Entire Staff Schedule Changes From Anywhere and Anytime
  • Monitor & Approve Shift Trades and Time-off Requests
  • Quite Buggy and Frustrated Tool
  • Lack of Customization
  • Not a Cost-Effective Solution

How to Choose The Best Scheduling Solution For Your Organization?

Choose the Best Scheduling Solution for your Business

Tip#1 Consider Features and Functionalities You Need

When it comes to selecting the best solution for your company, it is must that you consider features and functionalities that it offers. You choose one such solution that has the maximum number of features to suffice your requirements. To make it easy to select one, list down all the features you want, so you can choose the solution accordingly.

Tip#2 Cost-Effective Solution

The most important tip that you need to consider while selecting the solution is its cost. It must be cost-effective for your company, taking care of your employee shift scheduling time and work. Many of the shift scheduling solutions are recurring on a monthly and yearly basis, whereas some solutions charge on the base of your total number of employees.

Tip#3 Suffice Your Company's Purpose

The software solution must serve your company purposes like automating the entire process, eliminating the traditional methods like Google Calendar view, spreadsheets, excel sheets, paper & pen, and email. Also, make sure that the software provides advanced features tracking, reporting, notifications, work management, managing teams without making use of old school techniques like email addresses, calendars, etc.

Tip#4 Desktop App or Mobile Application

Another tip that you can consider while selecting the software is - whether it is a desktop application, mobile apps or both. You can make your decision based on your company's requirements. Ensure that you go with one such solution that makes work and shifts management easier, aiding you to focus and concentrate on other important tasks of your organization.

Tip#5 Consider Easy of Use

Another important tip that you can consider is - easiness of the solution. It must be easy for you to access and use so that you don't face any problem. No matter whether you are technically sound or not but you should be facing any problem while using it. The best solution is one that ensures creating, changing, managing and tracking work and staff members. So, choose one such solution that is cost-effective as you would not spend a lot on solutions that cost highly on your budgets.

Here are the answers to some of the common questions that you might have related to this solution. Check them out one-by-one:


01. What is the best employee scheduling software for multiple locations?

Answer: As you know that there are a lot of options available on the web when it comes to software, but the best one is WorkSchedule.Net. This solution is known for automating the entire process of work schedules and employee shift management. This workforce management tool is easily accessible by all the team members and allows them to make changes in real-time.

02. Which software is used for scheduling?

Answer: There are many software solutions that can be used for shift schedule and daily tasks. Here are some of the best-known solutions that you can use:

  • SimpleBook.Me
  • Homebase
  • HotSchedules
  • Appointy
  • Planday

03. Is there an app for employee scheduling?

Answer: Yes, there is various free employee scheduling software for small business and organizations. Humanity, When I Work, WorkTime, Get Sling, Shifty and Calendly are some of the apps that help in employee shifts and work schedules and time management.

04. What are the benefits of using the scheduling solution?

Answer: Using shift planning software or we can say a scheduling platform, the businesses can get various benefits to grow and expand their company in many ways. Here are some of the benefits that you can get:

  • Auto Scheduling and Appointment Management
  • Applicant Tracking (Shift Notes, Trade Shifts, Sick Leave, Wage Costs & Labor Costs)
  • Ability to Manage Business Through Multiple Locations
  • Increase Productivity and Efficiency
  • Evaluate your Company’s Resources and Shift Coverage
  • Sales Forecasts, Export Timesheets and Sales Data With Just a Click
  • Provides Real-time Updates and Appointments Notifications

05. What are some of the common features of a Shift Scheduling Software employee?

Answer: Here are the most important features that any time tracking tools or solutions must offer to its users:

  • Create Jobs And Task List
  • Assigning Jobs and Workflow
  • Manage Employee Database
  • Shift Swapping
  • Overtime Calculations and Overtime Alerts
  • Drag-and-drop Interface
  • Payroll Systems
  • Real-time Alerts and Email Notifications

06. How do I schedule my employees?

Answer: Managing work and assigning task list to your staff members becomes a lot easier with solutions and mobile apps that allow assigning jobs and tracking them in real-time. To time-off requests and manage work schedules, follow these simple steps:

  • Begin onboarding with your staff
  • Provide Your Team With Tools and Solutions
  • Publish timesheets and worksheet two times a week
  • Evaluate resources, staffing levels, and shift trading
  • Lead and show trust to your team

On a Concluding Note

As you have gone through the 8 best solutions along with their pros and cons, you can choose the one that meets your needs. Selecting the top software solution is the best choice; however, in case of unique requirements, you need to test the application that meets your business needs. Other than the features and cost, you make sure that it fulfills the following purposes:

  • Automate the entire process
  • Manage and track all the employees
  • Employee engagement, employee availability, and group work management
  • Streamlines the daily work and tracking
  • Track total time and tasks of the employees
  • Real-time updates and notifications

So, you can choose the shift scheduling solution that claims to fulfill all these requirements of your company. In case, if you still have any confusion related to work management solution and how it helps your company, you can connect with us through our contact us page. We will get back to you as soon as possible through an optimal solution.


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