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11 Most Popular Online Scheduling Software for Employees in 2020

As we all know that managing shifts, a team of employees, their availability, day-offs, task list, skill-sets, and daily work tracking can be quite laborious to do. Fortunately, online scheduling software for employees allows companies and organizations to create, manage, and track schedules of all the employees with just a few clicks.

The software solutions are known for automating the work schedule by delivering a calendar with an ability to edit employee availability. Not only this but the scheduling software manages and streamlines the daily workflow of the team members, evaluates available resources and assigns tasks as per their skill-set, track project progress, and a lot more.

It’s time to say goodbye to traditional ways of managing team and technicians using pen, paper, spreadsheet, excel sheet, emails, Google Calendar, and paper forms. Replace your traditional Google calendar process of scheduling employees with top scheduling software solutions.

To know more about the solutions, you can continue reading this blog where you can find the top 11 scheduling software that you can adopt for your business. To read the specific section of this blog, follow this given content table.

Introduction To Online Employee Scheduling Software

Online scheduling software is one such software solution that is mainly designed and developed for all types of small businesses, companies, and organizations that have to manage a team and schedule their daily work. It is also considered as one of the top workforce and scheduling management platforms, helping owners and managers to administer the daily hours of employees.

Using this software solution for employees, the admin can automate the entire business process of creating schedules, planning, managing labor costs, boosting productivity and improving overall workforce management and satisfaction. Equipped with a range of features, the core functions of this solution have made it easily possible to auto-assign shifts, shift changes, clock-in & clock-out, real-time notifications & alerts, payroll management, and time tracking.

If you have made up your mind to adopt the best and most popular scheduling software, then here are the top scheduling solutions to check out.

You may also like to read:

What is Employee Scheduling Software? (Types + Benefits + Examples)

1. TSheets

TSheets has secured the first position in our list. It is one of the best web-based and mobile time tracking and employee scheduling apps that run on both web browsers and mobile devices. Considered as an excellent alternative to a paper timesheet or punch cards, this mobile app solution sends updates about upcoming shifts, shift changes and sends you notifications. It sends a notification if the members are late, forgets to clock-in, and has pending tasks.

The best thing about this work schedule app is that it comes with two special features, including GPS time tracker and the ability to attach photos. The GPS time tracker feature allows users to map locations from clock-in to clock-out.

Another one is the capability to attach photos to timesheets so that you can constantly have a track of finished projects without any written recap. Moreover, this free employee scheduling software is also available on a free trial for a particular time and then it has two paid plans.

Here are some of the click features of TSheets software:

  • Group Scheduling and Job Tracking
  • GPS Time Tracker
  • Alerts and Approvals
  • Shift Scheduling
  • Streamline Payroll

2. ZoomShift

The second software solution that has secured the second position in our list is ZoomShift. It is a great employee scheduling software solution that controls and organizes your staff members and keeps the total control over the work and daily tasks. The solution gives an easy to view record of who has done what and when to allow you to keep track of employees’ tasks.

The time clock feature of this mobile app solution is easy-to-use and considered as an excellent solution for staff to use. One of the best things about this solution is that it makes it easier for your employees to access their shifts in real-time. In case of urgency, you can check the schedule of all the technicians and assign a job to the available employee in the team.

In short, it makes shift replacement and shift swapping faster and easier. Just drag and drop shifts on the calendar and share schedules with team members through notifications.

Here are some of the advanced features of the software solution:

  • Create Employees’ Schedule
  • Approve or Deny Shift Trades
  • Manage time-off requests
  • Clock-in and Out Management
  • Employee and Workforce Management

3. Connecteam

Connecteam has secured the third position in the list, and this software solution is considered as the best solution for companies with desk less employees, small businesses, and enterprises. Using Connecteam software, users can easily schedule shifts, dispatch jobs, and manage the task list of all the staff members. Managers and the admin of the business can easily generate single and multiple shifts for team members and upload bulk files with excel.

Connecteam is also popular for saving valuable time with calendar view, drag & drop options and managing last week’s shifts. One of the excellent features of this solution is that it tags an employee’s GPS location when they clock-in and clock-out. Further, it also allows customizing status updates while checking-in at the job location. To scale workforce operations, you can make use of the in-app chat option and directory.

Here’re some of the advanced features of this solution:

  • Automated Scheduling
  • Employee Engagement
  • Time Tracking
  • Workforce Management
  • In-app Chat and Messaging

4. Deputy

Deputy is the best software solution for those small companies and multi-location businesses which find it difficult to manage their team members. This scheduling software employee provides reports based on demand forecasts, wage costs, team availability, and notify all the staff members through the web app and mobile.

It doesn’t matter whether you have 10 employees or 1000 employees in your company, the solution will make it easier for you to manage and streamline schedules. You can record accurate staff hours, ensure that your team members get the right breaks and export timesheets to payroll with just one click. In short, this deputy solution will make you free from daily mundane tasks of creating schedules manually and prepare month and week reports.

Here, you can find some exclusive features of Deputy solution:

  • Time Tracking
  • Create Employee Schedules
  • Managing Shift Swaps
  • Workplace Communication
  • Leave Management

5. Findmyshift

Another one that has secured the fifth position in our list is Findmyshift that is one of the top scheduling apps, allowing companies, organizations, and startups to create employee schedules, generate & manage shift requests, track labor costs, leave management, communicate with the team, shift changes and a lot more.

Trusted by thousands of businesses, this mobile app for workflow schedules keeps improving its number of features and functionalities, allowing businesses to organize their tasks and list.

No matter, whether you are a large or small organization, it is designed and developed for your business needs, making it easier for you to schedule and manage your business operations. The time clock feature of this app allows you to track time, the total number of hours of your employees' work, so you can easily compare them against your schedules.

Here are some exclusive features of Findmyshift solution:

  • Create Group Schedules
  • Time and Attendance Management
  • Daily Reporting and Payroll
  • Time Off Management
  • Real-Time Notifications and Reminders

6. Ximple

Ximple has secured the sixth position in our list that is considered one of the excellent online employee scheduling tools, allowing all the companies, organizations, and small businesses to schedule and manage all the members along with their workflow schedules. The solution comes with an easy scheduling feature that makes it easy to repeat schedule templates.

In addition to this, it has a time-tracking tool and staff management feature so that you can track the total hours of your team and manage them accordingly. Ximple is the most integrated and easy-to-use business software solution for your growing enterprise that manages your entire business onto one integrated platform.

With the real-time flow of information, Ximple is a great solution that gives the power to optimize your business performance, productivity, and overall sales.

Here are some of the top features of this scheduling software:

  • Most Integrated and Powerful Business Solution
  • Real-time Visibility Across the Business
  • Decrease Manual and Spreadsheet-based Processes
  • Hourly Time Tracking & World Class Customer Service
  • Time and Cost-Effective Solution

7. Sling

Sling has secured 7th place in our list that is considered the easiest way to schedule and communicate with your employees. Using this solution, you can build your employee’s schedules in just a few minutes and manage time off, availability, and shift trade requests easily.

You can constantly track your employee’s hours, avoid exceeding budgets, and scheduling overtime. Without any extra effort and time, you can track employees’ tasks, labor costs, and export timesheets for seamless payroll processing. You can enable GPS geofencing or make use of a designated time clock terminal to prevent early clock-in and clock-out of employees.

In short, the solution has made it easy to access the schedule changes whenever they want and from anywhere. It provides real-time updates on one centralized platform so that you can track everything in one place.

Here are some top features of Sling schedule solution:

  • Task Management
  • Multiple Work Locations
  • Time and Attendance Tracking
  • Labor Cost Optimization
  • Reports and Customer Support Service

8. Planday

Planday is an advanced employee scheduling app that is the feature-rich and technologically advanced solution. It comes with a scheduling system to make it easy for companies and organizations to schedule tasks for employees from anywhere and anytime. No matter whether your company has 5 or 500 employees, the solution can be used to track financial reports and overall business metrics when it comes to salaries paid versus profits made.

What makes the Planday solution stand-out from other solutions is its exclusive range of features. The best thing about this solution is that it has less but more in-depth features that make it easy for employees to use this solution. Moreover, the employee scheduling app helps you to develop an employee schedule faster than ever by considering staff vacation, payroll costs, availability, and more.

Here are some exclusive features of Plandayy solution:

  • Staff Management
  • Group and Auto Scheduling
  • Punch-in and Punch-out Clock
  • Communication Channel
  • Analyzing Resources and Reports

9. Humanity

Humanity is a certified auto-scheduling software solution, enabling companies and organizations to focus on employee skills, availability, and location. This solution reduces the total amount of time spent on creating schedules by up to 80% with templates and custom rules. You can keep your new team & staff members and employees in the loop about new schedules, schedule changes, open time slots through SMS, email, and in-app notifications.

Not only this but the solution streamlines the scheduling experience for all the workers and employees of the company. The Android and iOS mobile apps of this scheduling app allow your team to access all the scheduling information that they require at their fingertips.

Further, this field management system is trusted by thousands of businesses across the world, providing them better control over their work schedules, ensuring maximum productivity.

Here, you can check some top features of Humanity solution:

  • Business Operations Management
  • Workforce Management
  • Reduce Time and Money
  • Leverage Key Business Metrics
  • Create a Data-driven Schedule

9. Homebase

Homebase is a free to use employee scheduling solution that is a great option for small businesses and organizations to help them with time tracking and scheduling work. Now, it is easily possible for you to create schedules in just a few minutes and quickly assign the jobs to your team.

You can share the complete generated schedules with your employees and make quick changes on the go, allowing your team members to stay updated. This scheduling app is designed and developed in a way that you can turn your computer, tablet, smartphone, or POS into a complete-time clock so that the managers find it easy to make payroll quickly.

With this solution, you can manage the overall breaks, overtime, or extra shift hours to cover. With all this information at your fingertips, you can get help in decision-making that helps your business to grow and expand worldwide.

Here, you can check more features of Homebase solution:

  • Get control of your labors and their wages
  • Scheduling in Real-Time
  • Time Tracking
  • Team Communication
  • Clock-in and Clock-out Time

10. TrackSmart Solution

TrackSmart Solution is a cloud-based scheduling solution for employees that provides a time-in clock, mobile access, and instant messaging tools to communicate. Irrespective of the total number of employees you have in your company, you can get help in managing plan work shifts and allow your team members to see their schedules from anywhere using any mobile or tablet device.

In addition to this, employees can easily communicate and swap shifts on their own, making it easier for managers to get back to their business. Now, there is no need to be bothered as the scheduling app gives constant alerts and notifications on how many breaks you can take and the total time that you spent on break.

This simple yet effective tool will even set specific break times. Further, the detailed report of your business allows you to get a quick view of your entire business so that you can give attention to payroll instantly and manage labor costs.

Here are some of the top features of TrackSmart solution:

  • Smart Auto Scheduling
  • Accurate Payroll Management
  • Employee Hour Reports
  • Check Time-Off Requests and Vacation Requests
  • Employee Engagement and Satisfaction Level

11. Jobber

An award-winning software solution for small service businesses and companies, Jobber is a great scheduling solution that allows the managers to organize the entire business operations like scheduling jobs, managing team members, managing payments from customers, generating yearly & quarterly reports on the business, and feedback and reviews.

Trusted by thousands of companies worldwide, this solution has gained much attention from service-based companies, helping them a lot in their daily work schedules.

It doesn’t matter in which industry you work in, this field management software is a perfect solution for all the companies that deal with task scheduling, team management, and service request schedules. Using a scheduling app you can schedule jobs efficiently, optimize routes, send quotes quickly, generate invoices through text messages and more.

Here’re some exclusive features of Jobber solution:

  • Scheduling and Dispatching in Real-time
  • Invoicing and Billing
  • Shift Timing Management
  • Quoting and Follow-ups
  • Customer Database
  • Real-time Notifications and Reminders For Schedule

As you have gone through the top 11 scheduling software solutions, you can check these solutions personally, check their features in-detail, pricing model they offer, and advanced functionalities before selecting one of these solutions.

The mentioned solutions have a top position on the web, but when it comes to selecting one, consider the checklist while selecting a scheduling app for your business. If you have some questions in mind like which is the best solution and is there any free solution, then here are the answers to your common questions.


01. What is the best employee scheduling software?

Answer: As we have all already mentioned that there are many employee scheduling software solutions on the web, allowing companies to manage the work schedule, it is quite difficult to choose one that stands-out. Considering the top features, functionalities, and advanced technology, Tsheets & ZoomShift are considered as the best solutions. You can check these solutions and adopt one that meets your business needs.

02. Is there an app for employee scheduling?

Answer: Yes, When I Work is the best application for employee scheduling that allows users to easily manage and streamline daily work scheduling of all the members. The app provides real-time alerts, notifications, and reminders, updating all the team members about their shifts, shifts changes, overtime, urgent tasks and a lot more.

03. How do I make an employee work schedule free?

Answer: To make employee work schedules free of cost, you can start using free mobile app-based scheduling solutions that make scheduling, managing and tracking a lot easier than ever. Using different free employee schedules, you can make a worksheet and work schedule, plan for your team, and track total hours without paying any monthly fees.

04. What are the most common features of an employee scheduling app?

Answer: Generally, there are various features that any online employee schedule maker offers, but the most common ones are as follow:

  • Employee Schedule Management
  • Task List to Assign
  • Shift Management
  • Track Payroll Expenses
  • Absence Management
  • Reporting and Business Analysis
  • Evaluate Company Resources


So, you have checked the top 11 scheduling software solutions for your team managers to check plans, schedules, and work assignments with just a few clicks. The solutions are known for automating the entire business process of a work schedule and daily business operations management. The solutions come with the ability to suffice your business needs and balancing your work and personal life by saving your time and effort. So, you can consider any of the solutions and employee scheduling techniques to make schedules.

No matter how small or big a company you run, you can opt for any of these solutions, making it easier for you and your team members to stay updated and communicate in real-time. In any case, if you have any queries or know any other software solution for scheduling that we have not covered here, you can leave your message to us through our contact us page.


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