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8 Best Business Scheduling App Solutions in 2020: Features + Pros + Cons

"You will never find time for anything. If you want time, you must make it."
- Charles Buxton

Charles Buxton said well that one will never find enough time for doing things, and if someone wants time, they have to make it. But how someone will make time? By adopting the latest tools like best business scheduling app solutions and technologies. Talking about the businessmen and admin of the companies, they hardly get any time to do things like planning, researching, making strategies to expand, and take a business to the next level.

All they end up spending time on checking their employees’ work, assigning new work, making reports, tracking deadlines of the projects, delivering work, and checking on payments. Do you know most of the businesses and startups do all these things manually using excel sheets, Google spreadsheets, Google calendar, and other old-school techniques? Instead of wasting time on the manual ways, they can make use of the best business scheduling apps that allow them to check on their employees, their task lists, deadlines, available resources, scheduled work, payments (be it pending or received), and more.

Using the best scheduling apps, there is no need to spend time to spend hours trying to coordinate everyone’s schedules while risking no-shows. Now, save some time, focusing on the other aspects like growth strategies, how to expand the business, and boost overall profit. Herein we are going to discuss general information about the business scheduler app and its users, top business scheduling apps of the market, and answering general questions. To read any specific section of the blog about the scheduling planner, you can click on it in this given content table.

A General Introduction to Business Scheduling App and Its Uses

Business scheduling application is mainly designed and developed for businesses and startups, helping them to make a list of the tasks, manage employees, assign tasks, track progress & match with deadlines, schedule tasks in advance, track daily reporting of employees, and much more. The best scheduling app solutions have almost all the important features and functionalities that one might need when it comes to scheduling tasks and allocating work. The appointment scheduling software solution also helps admin to save hours of time and effort that they used to spend on creating work schedules manually. In this saved time, businesses can make new strategies to expand their business and target new areas, cities, and countries.

Now, managing schedules become easier than ever as the software gives you instant access to the updated calendar in real-time. Using any device like a smartphone, laptop, or desktop computer, you can access the appointment scheduling app solution and can edit the schedule 24/7. So, this is the general introduction to the application. Now, we will discuss its uses for businesses:

  • It helps businesses to save time and effort that they used to spend on creating schedules manually.
  • It decreases the communication gap, connecting all the team members with each other and the admin of the company.
  • It automates all the operations and daily tasks of creating task lists, assigning and scheduling for employees, and managing other important things.
  • Scheduling solutions also help users to take care of daily, repetitive business tasks like client reminders, automatic billing, and emails.
  • You can share information about clients and their requests easily and safely. Client information can be sensitive and it is not safe to share details over email and text. Therefore, the software solution allows you to maintain all the client notes in one secure platform,  enabling you to deliver a streamlined service without the risk.

So, these are the uses of the best appointment scheduling software solutions that any businessman will get when it comes to managing schedules. Moving ahead let’s have a quick look at the top 8 best appointment scheduling solutions or we can say the best appointment booking tool solutions that help companies and organizations to handle the needs of customers.

You may also like to read:
Benefits of Using Best Daily Scheduling App For Your Business

Top 8 Business Scheduling App Solutions With Features

1. Setmore

Setmore is an online scheduling software solution that has received nearly perfect starred reviews across most of the review websites. This cloud-based appointment scheduling app is known for its easy-to-use features and drag-and-drop function that provides additional team-management features.

Allows users to create public-facing booking page, this software solution supports up to 20 staff calendars and logins, so your team members can begin booking meetings. Using Setmore scheduling software, you can send automatic appointment notifications to all those people who want to book time with you.

Not only the app book time and manages work, but the best scheduling app also supports up to 20 staff calendars and longs, allowing the team to begin bookings. Here are some top features of Setmore, best scheduler app:

  • Helps in the appointment management, create customer profiles, and send email reminders
  • Manage payments be it received and outstanding from customers
  • Up to 4 staff profiles and each with own calendar
  • Helps to create a free account and book first booking appointments and schedules in just a few minutes
  • Automated scheduling and resource planning
  • Real-time email notifications and updates
  • Sync data to your other devices
  • It is quite messy compared to other apps
  • It doesn’t support syncing with existing calendars
  • Limitations of advance functionalities and features

2. Calendly

Calendly is a mobile-based best scheduling app solution that has grabbed much attention from businesses across the world. This online scheduling software solution takes the work out of connecting with others, allowing you to complete more work. There are millions of users who are benefitting from scheduler apps in terms of scheduling experience, more free time to spend on top priorities, and flexibility to accommodate individual users and big teams.

The appointment scheduler and software solution, Calendly, works with Google Office 365, Outlook calendars, and apps like Salesforce, Stripe, GoToMeeting, and Zapier for wonderful user experiences. This appointment scheduling software helps you to schedule meetings without back-and-forth emails. You can share your Calendly links through email or you can embed it on your website.

It doesn’t matter what type and size of business you are running, you can make use of Calendly appointment scheduling software to make things easier than before. Here are some advanced features of Calendly that is a leading appointment booking app:

  • Allow your clients to schedule a meeting time
  • Automated scheduling of tasks, allowing employees to stay on the same page
  • Works with Google, Office 365 and Outlook calendars
  • Prioritize important, urgent, and nonessential meetings
  • Schedule meetings in just a few seconds
  • Looks and perform great on the mobile phones
  • Ease of use features and functionalities
  • Quite expensive for small business owners
  • Restrictive in analysis
  • Not capable to figure out where and how to adjust all the setup preferences

3. Acuity Scheduling

Acuity Scheduling is a mobile-based business scheduling app that is your online assistant, which works 24/7 to fill your schedule. While you heal clients with body works, this application is busting moves behind the scenes to fill and manage schedules.

Once clients book your services and you schedule it, the software will be there 24/7 to automatically send branded and customized booking confirmations and deliver text reminders. The apps for scheduling help you to attend the meeting or conference at the right time and at the right place per month.

It is an easier and user-friendly software solution that requires no credit card or commitments. The app claims to make things smoother when it comes to booking more clients, get paid on time, automate & organize with the right tools on your utility belt. Clients can instantly check and view your real-time availability and self-book their own appointments with 100% accuracy. Check out some exclusive features of Acuity Scheduling tool:

  • Automate appointment bookings
  • Automatically sync calendars according to users’ time zones
  • Send regular alerts and reminders to users regarding their schedules
  • Customizable intake forms and embeddable calendars per month wise
  • Multi-location support
  • Great customer support
  • Easy-of-use mobile-based apps.
  • Calendar views are poorly formatted
  • Lack of a better method of tracking
  • Application crashes sometimes

4. Appointlet

Appointlet is one of the best business scheduling apps that helps service businesses to streamline their daily scheduling process, so one can save time and efforts while scheduling tasks and daily operations. Using this software solution, the salespeople in the company can customize their availability, create group booking pages, and send them to prospects, and customers. The booking page in this scheduling software can integrate into your website, email address, and landing pages. 

Available with the free and paid version, this software solution comes with unlimited bookings, meeting types, and form fields. You can allow your customers and prospects to book an appointment with you on your available time. Its automatically added to your calendar so that you don’t have to remember your appointments and service requests. 

Let this handle your scheduling software that comes with unlimited bookings, meeting types, and form fields. Check some of the exclusive features of Appointlet, appointment booking page:

  • Seamless calendar sync
  • Create workflows with other tools
  • Timezone support & works in multiple devices
  • Provide control of your schedule per month wise
  • Rescheduling and cancellations are painless
  • Reminders and confirmations in real-time
  • Advanced booking options
  • Doesn’t support for booking for a group of people
  • Lack of advance features
  • Quite expensive for small-scale businesses

5. Square Appointments

Square Appointments is a flexible yet feature-rich booking and payment solution that has made it easier for enterprises, companies, and small-scale startups to create schedules, assign and share schedules with employees directly in their smartphone. This appointment scheduling tool has almost all the things that you need to run your business from anywhere and anytime. 

Online booking, a point of sale to track customer details, secure payment methods, and more are some of the functionalities that it provides. Square Appointments is a free-to-use 24/7 booking application that helps you to reach more clients with a free booking website. It will automatically display your services and availability, so you can make use of features like processing time to allow clients to book during downtimes.

This business scheduling software allows the admin of the company to request payment for goods and services with invoices so that they can create and send one-time and recurring invoices for future jobs and services. Check out the top features of Square Appointments software:

  • Seamless checkout button for clients
  • Check your schedules and appoints at a glance
  • 24/7 booking page
  • Integrated payments
  • Helps to reduce no-shows
  • Automated text and email reminders
  • Prepayments for future appointments
  • Crashes quite often
  • Lack of location feature
  • Don’t allow to do bookings with specific dates

6. Appointfix

Appointfix is a free and feature-rich appointment scheduling software solution that allows the beauty, fitness, and wellness professionals to automate and streamline the booking page and scheduling process. Using this application, you can easily schedule appointments, tasks, and worklist, making your team members and technicians accountable for the work. 

Whether you have an archaic booking system on a desktop or manage tasks in the paper-based forms, Appointfix is all you need to take your small business to the next level. Replace your paper-based forms, excel sheets, and a Google calendar with this scheduling software that handles all the operations related to the scheduling. 

This software is mainly designed for repetitive businesses like salons, barbershops & spa centers to manage repetitive clients with their appointments. Being a fast and easy-to-use software, the software solution allows you to create unlimited schedules and book appointments no matter where you are. Here are the exclusive features of Appointfix software:

  • Easily schedule appointments
  • Reduce no-shows with reminders and alerts
  • Allow clients to book appointments and schedule 24/7
  • View, create, and share reports
  • Custom reminders, alerts, and notifications
  • Seamless integration with Google Calendars and Other Tools
  • Mobile access
  • Problems with syncing
  • Crashes between booking and scheduling
  • Not affordable solution

7. AppointmentPlus

AppointmentPlus is a feature-rich business scheduling platform that is available for iOS and Android users who are finding it hard to manage their daily appointments with clients, associates, business partners, or anyone. Available for the 15-day free trial, this app for scheduling or software solution takes only a minute to set-up without any hassle. Using this software, you can take your small business schedule with you wherever you go. 

Manage appointments for yourself or your entire staff, so you can create, update, and cancel appointments on the go. Now, you can quickly move between different appointments pricing and reserve times when viewing the day, list view, and multiple customers in the customer experience list. 

Whether you are an administrator, business owner, or anyone, AppointmentPlus manages appointments and customers for your locations, staff members, and technicians. Check some of the exclusive features of AppointmentPlus that is the best appointment scheduling software:

  • Supports multiple appointments per slot
  • Create, view, update, and cancel appointments and reserve time
  • Supports action bars for all the devices
  • Share schedules with a single link
  • Setup only takes a minute
  • Compatible with almost all the devices
  • Easy payment processing services
  • Paid plans are quite expensive
  • App force closes consistently
  • Quite slow than other scheduling solutions

8. 10to8

10to8 is an online business scheduling software solution that is a perfect fit for you and your business processes. Using this software solution, you can set up 2-way calendar sync with Google, Exchange, iCal, Office 365, and Outlook. This online booking system is easy-to-use and integrates with any website. Trusted by thousands of businesses across the world, 10to8 is the best online scheduling solution that helps you to create tasks, schedule the created tasks, and assign them to the technicians with deadlines.

Supports over 15 languages, this software solution works exceptionally with all the devices like laptops, desktop computers, mobile phones, and tablets. Moreover, 10to8 is the best appointment scheduling system that helps organizations worldwide to reduce their no-show rates and increase overall productivity. Loaded with top features and functionalities, this appointment scheduling app solution comes with exclusive features like:

  • Seamlessly integrates with Zoom Video Conferencing
  • Enable you to host video appointments
  • Eliminate wasted time, inefficiencies, and costly no-shows
  • Reduces miscommunications and no-shows with reminders
  • Reduce no-shows by up to 90%
  • Automated appointment reminders via SMS and email
  • 2-way client chat and calendar sync
  • The user interface is quite outdated
  • Onboarding and setup is complicated
  • Quite tricky to use the app

So, these are some of the best business work scheduling apps that businesses and startups can use when it comes to creating and assigning schedules to team members and technicians. However, if you have general questions in mind related to the best schedule app software solution, then here we are answering some general questions, allowing you to stay updated and informed.


What is the scheduling system?

An appointment scheduling system is one such platform in terms of mobile apps and a web-based solution that allows businesses to create task lists, schedule tasks to the technicians or employees, and track the progress. The system handles all types of schedules, allowing businesses to automate your business process and make things easier and smoother.

What is the best scheduling software?

The best scheduling software solution on the web is Acuity Scheduling that has a range of features and functionalities, making it easy and quick to manage schedules. It is convenient and has almost all the things that one needs to make a booking less complicated. The best part of this application is that it provides space to customize booking information. In fact, this application also answers what and how to make a scheduling app successful in less span of time.

What are the top features of a scheduling software solution?

Here's the list of the work scheduling software features:

  • Allows users to create bookings easily
  • Real-time automated scheduling
  • Appointment SMS reminders
  • Safe and secure payment processing
  • Personalized and shared calendar syncing
  • Team scheduling
  • Multi-channel payment options
  • Automated reporting

What are the benefits of using Scheduling software?

When it comes to the benefits of using the free appointment scheduling software for your small business, there are not only one, but a range of benefits that you can get. Here is the list of the benefits that you can enjoy using appointment scheduling apps:

  • It keeps everyone on the same page, allowing them to say connected
  • Reduces the conflicts of availability
  • Gives you the ease of self-service
  • Eliminates the communication between team members
  • Allows to save time and money


In this blog post, we went through the general introduction of appointment business scheduling application and its uses, top 8 business scheduling apps that are best, and answering frequently asked questions so that businesses and small scale businesses can get assistance for scheduling software and choose one the suits their business needs. Irrespective of the type of business you are running, you can adopt any best appointment solution that makes scheduling easier than Google calendar management.

In case, if you have any feedback or comment on the mentioned appointment booking software, you can get in touch with us through our contact us page. Till we get back to you, you can subscribe to our newsletter to get such informative blog posts directly into your inbox.


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