You are here: Home / Blog / 8 Best Appointment Scheduling Software for Small Business

8 Best Appointment Scheduling Software for Small Business

Looking for the best appointment scheduling software for small business to run smoothly? No matter whether you are in the service industry or any other industry, you must be finding it difficult to schedule appointments and meetings. In fact, you might have realized that you are spending almost a day on scheduling appointments, meetings and work tasks of your employees and team members. Right?

Don’t you think that scheduling appointments and all such tasks take a lot of your precious time that you can utilize on other important tasks of your business? Instead of scheduling appointments manually using Google Calendar, you as an admin of the business opt for the best appointment scheduling software that manages your schedules the way you want.

There are various easy-to-use and best appointment scheduling software available on the web, so you can make use of any solution that has exclusive features and functionalities to offer. Here, in this blog, we are going to discuss the best and top appointment scheduling software that can help small businesses to schedule their appointments without any hassle.

Introduction to Appointment Scheduling Software

Appointment scheduling software is mainly designed and developed for those businesses that might have to schedule appointments and meetings on a daily basis. The software solution gives businesses a way to automate and streamline the entire process of scheduling and managing appointments and bookings.

Using advanced solutions for appointment scheduling, the businesses of different industries can book, reschedule, and cancel bookings with just a few clicks on the screen, resulting in saving their precious time. In short, this type of software solution helps businesses and professionals to better manage their scheduling of appointments and bookings.

Moreover, this type of appointment booker app comes with a range of features, including appointment reminders, employee scheduling or customer management, calendar integration, and payment processing. Moving ahead, let’s have a look at the 8 appointment scheduling software for small businesses with their key features.

You may also like to read:
Introduction to Work Scheduling App Features + Examples + Tips to Choose The Best Scheduling App in 2020

8 Best Appointment Scheduling Software With Their Advanced Features

Top Appointment Scheduling Software

Top Appointment Scheduling Software With Pros and Cons

1. Setmore

Setmore is the most popular and best appointment scheduling software for small business organizations of all sizes. Whether you are any small business owner, and manager of any organization, you can make use of this appointment scheduling solution to schedule meetings with just a few simple clicks.

Moreover, this scheduler app helps the companies to sharpen their brand image while taking charge of the appointment book. Businesses can reach their customers and book appointment with them online in the easiest manner that saves their time and helps them to grow their business using scheduling apps.

One of the most useful features is recurring bookings that schedule a repeating series of appointments. Have a quick look at the pros and cons of Setmore:

  • Helps in saving a lot of time and money
  • Ability to Schedule Unlimited Bookings
  • Set Breaks for Each Staff
  • Calendar View (Daily, Weekly & Monthly)
  • Lack of PayPal Integration
  • Absence of Proper Customer Support
  • Quite Expensive for Small-sized Businesses

2. Square Appointments

Square Appointments is a one-stop appointment scheduling solution that helps businesses to save time and stay organized as it is customized for businesses that run on bookings. The tool has almost everything that you require to run your business from anywhere and anytime.

Comes with a range of features like online booking, a point of sale and a secure payment system with support of credit card and debit card, this tool is available in two versions, including free and paid. The free version can be used by individuals whereas the paid version is for teams.

Now, managing the entire team’s calendars, individuals’ sales, and appointment reports and setting access and permissions become a lot easier. Here are the pros and cons of this one-stop scheduling solution:

  • Easily Manage Entire Team
  • Integrated Payment Option
  • Automated Text and Email Reminders
  • Seamlessly Check-out Clients
  • Lack of recurring appointment feature
  • Quite Hard to Understand & Set-Up
  • Lack of Customer Support

3. Picktime

Picktime is the smartest online appointment scheduling software solution that allows small businesses to manage staff schedules with just a few simple clicks. Using this software solution, users can manage their bookings and print out their schedules for the entire day.

No matter where you are in the world, this software solution helps you to manage your entire business activities like invoice generation, manage employees & customers, take payments, manage reviews and get reports. This online appointment scheduling solution for small business has its own pros and cons to offer:

  • Booking and Scheduling Made Easy
  • Manage Staff and Employees Simply
  • Sync With Your Favourite Calendar
  • Multiple Location Access
  • Lack of Calendar Integrations
  • Lack of Online Payment Option
  • Less User-friendly Than Other Solutions

4. Acuity Scheduling

Acuity Scheduling is one of the top online assistant scheduling apps that is working 24/7 to fill your schedule. Using this Acuity Scheduling software solution that is a top appointment scheduler, you can save time and reach more clients anytime and anywhere.

You as an owner of the business can customize your availability and offerings, empower clients to book and pay directly from your website or social profiles and automate branded email and text notifications.

You will be notified anytime when your new appointment is booked and convey Acuity to automatically update the calendars that you are already using like Google, iCloud, Outlook and Office 365. In short, this software solution is not just a scheduling tool, but it is a comprehensive system for running your business end-to-end. Here are some of the pros and cons of Acuity Scheduling:

  • Scheduling With Just a Few Clicks
  • Calendar Management
  • Billing and Invoicing
  • Progress Tracking
  • Unavailability of Limiting Feature
  • Challenges in User Interface of the solution
  • Lack of Time Zone Scheduling Option

5. is a simple online scheduling software for your team that reduces back and forth emails, and the admin of the business can get customer bookings straight into their calendar. This software solution simplifies the scheduling process, enabling businesses to get back to work.

In fact, they can sync with their availability on their cloud-based calendar, get personalized email and SMS notifications with programmable triggers. Equipped with a range of features, this small business software solution has made it easier to schedule, reschedule, and cancel bookings. Here are some of the pros and cons of this solution:

  • Manage Availability of Your Team
  • Multiple Bookings Per Time Slot
  • Allows to View Booking Records Easily
  • Export Data With a Click
  • Not enough Zapier Connections
  • A quite Expensive Solution for Small Businesses
  • Lack of Online Payment Support

6. 10to8

10to8 is all-in-one free appointment scheduling software that comes with a forever free plan. However, if you want to reduce no-shows, increase capacity and boost repeat business, 10to8 is the best solution that comes with a lot of features like online payment, 2-way calendar sync, group bookings, integration with 1500+ apps, appointment history, and client activity tracking.

In addition to this, this booking system online for those small organizations that are looking to eliminate wasted time, inefficiencies and deliver a great booking experience to their clients. Here, you can check out the top pros and cons of this scheduling solution:

  • Get Better Returns From Your Outbound Outreach
  • Speed Up the Sales Process and Close More Deals
  • Scheduling Meetings, Sales Call and Interviews With Just a Click
  • Little Difficult to Book an Entire Sequence of Session
  • Requires Monthly Subscription to Access Additional Feature
  • Lack of Proper Customer Service and Support

7. Calendly

Calendly is the powerful online automated scheduling solution that takes the work out of connecting with others, so you as an admin of the business can accomplish more. This solution works with Google, Office 365 and Outlook calendars and apps like Salesforce, Stripe, GoToMeeting, and Zapier for seamless user experience. It helps you to schedule meetings, booking without back-and-for the emails. In addition to this, Calendly software also sets buffer times between meetings, prevents last-minute meetings, creates secret event types. Here, you can check the top pros and cons of Calendly:

  • Automated Scheduling
  • Reminders
  • Online Payments and Bookings
  • Calendar Sync
  • Accept Payments
  • Fewer functionalities and features than other solutions
  • Monthly Subscription that is Quite Expensive
  • Lack of Manually Scheduling Feature

8. Appointy

Appointy is simple yet functional scheduling software that is designed to help businesses to grow and manage their business. Using this solution, the admin of the business can accept meetings, call online, send automated emails, reminders, Google Calendar, receive/send payments, and more.

Trusted by more than 85000 businesses, this software’s basic plan is free of cost whereas the additional features are available in the subscription. The best thing about this tool is that it accepts the payments through PayPal, Stripe, and; however, it also offers a free trial to its users for a particular time. Have a look at the pros and cons of this solution:

  • Group Scheduling
  • Easy-to-use and Set-up Entire Solution
  • Recurring Appointment Booking
  • Lack of Google Calendar Integration
  • Lots of Technical Glitches
  • Lack of a free plan

Here, you went through the top appointment scheduling software that you can use for your business and automate the entire process of scheduling and bookings. As per your business and its requirements, you can go through these solutions in detail and choose one that fits your needs. Have some common questions related to these solutions? Here are the answers to them.


01. What is the best appointment scheduling software?

Answer: There are many appointment scheduling software available in the market and all the software have their features and functionalities to offer; however, when it comes to the best scheduling software, Acuity scheduling solution is known for its range of features that make appointment scheduling easier.

02. What is the best free scheduling software?

Answer: If it comes to talking about the free scheduling solution for booking appointments, there are a lot of free scheduling software available on the web. Here’s the list of top free solutions:

  • Square
  • Shedul
  • Acuity
  • Setmore

These are some of the solutions that are available free for its basic version. So, small businesses can make use of these solutions without spending a lot of money.

03. What types of small businesses can consider using appointment software?

Answer: Any small business that requires to book appointments, reservations, and daily bookings for services can make use of appointment scheduling software. The solution allows businesses to schedule appointments with complete information. So, businesses of different industries like medical, service-based, real-estate, salons, health centers and others can adopt this appointment software solution.

04. How do you schedule an appointment efficiently?

Answer: To schedule an appointment efficiently, you can follow the following steps:

  • First, keep track of your calendar and stick with it. As mentioned, you can choose one appointment booking tool for recording your schedules and appointments and stay organized
  • Now, prioritize your requests and schedules as per their urgency
  • Make sure you book appointments together in blocks
  • Confirm your meetings for one or two days in advance
  • Schedule time to complete other tasks

05. What are some of the common features of the appointment schedule software?

Answer: The appointment management solution comes with a lot of exclusive features, helping businesses to automate and streamline appointments and daily bookings. Here are some of the most common features of the scheduling app:

  • Scheduling and Bookings
  • Recurring Appointments
  • Real-time Updates and Reminders
  • Online Payments
  • Invoice Generator and Billing

06. What are the benefits of using an appointment scheduling app or we can say benefits of different appointment scheduling software options?

Answer: By using a scheduling app solution for scheduling appointments and bookings, you as an admin of the business can benefit in many ways. Here are the main benefits you can get:

  • Allows businesses to appointment booking on the go
  • Save hours of time and efforts of scheduling appointments
  • Businesses can save time and focus on other important tasks of the business
  • Keeps you updated about the appointments and send reminders
  • Provides a good return on investment


As we have gone through the top appointment scheduling app solutions along with their features, functionalities, pros, and cons as well, so you can choose any of these solutions for your business as per the size, industry, and needs.

As per the category of your business, you can target your search and automate the entire scheduling operations of your business in the best manner. With these tools, you can ease the hassle of scheduling appointments and bookings and sit back and relax, focusing on other essential tasks.

In case, if you have any query or confusion related to this software solution and how it benefits your business, you can communicate with us through the contact us page and we will try to answer your queries as soon as possible.


Sign up for weekly updates from Zoobe.